Staff
Church Secretary

Open Position

Send Email  •  (573)642-5921

Job Description & Responsibilities

CHURCH SECRETARY

 

Responsible to: Pastor and Personnel Committee

 

Responsibilities:

 

1. Greet those who come into the office, answer their questions, give needed assistance, or refer them to the proper staff person.

2. Answer the telephone and give assistance or forward the call to the appropriate staff person

3. Should be proficient in the Microsoft Suite of programs (Word, Excel, Outlook, Publisher, Access).  Experience in church software helpful.

4. Keep church records as assigned, including those requested by church committees.

5. Type and print the Sunday bulletins & Wednesday prayer list, design the monthly newsletter, and other brochures and flyers that are periodically requested by staff and committees.

6. Type minutes of all church committees as submitted, and keep a comprehensive file of all minutes. 

7. Send out notices of meetings of all committees as requested.

8. Operation of computer system in the daily task of organizing and implementing church business.  Assist in drafting and typing letters, reports, records, etc. as needed for committees and staff.

9. Maintain and update database of mailing lists, membership status, birthdays, and committees.

10. Help maintain church website.

11. Organize and send mailings.

12. Give clerical help to all staff and church committees.

13. Maintain a master calendar of all church activities and of all events   taking place in our facilities.

14. Schedule meetings and arrange appointments as needed for pastor and other staff. 

15. Order and maintain an adequate inventory of office supplies.  Arrange for delivery or pick up of supplies when necessary.

16. Maintain office equipment and arrange for repairs when necessary.

17. Perform other tasks as assigned by the pastor or Personnel Committee.

18. Arrange for work to be done when away for vacation, training events, or leave of any kind.

19. Inform the pastor or personnel committee at least two weeks prior to taking vacation or personal leave.

20. In case of sudden illness, contact the pastor as soon as possible.

21. Any extended absences should be reported to the personnel committee as soon as possible.

22. There will be a probationary period of 6 weeks beginning at the time of employment for the personnel committee to determine if employment will be extended.

 

 

This position shall be a 4 day-a-week position, 20 hours per week (current hours: Monday through Friday9:00 am – 3:00 pm with one 30 minute lunch break).  Hours per week are flexible according to work load and approval of pastor.

 

The secretary will work under the direct supervision of the pastor.  Special hours, changes in days off, and other such matters shall be arranged between these two.  The secretary shall exercise any and all powers delegated to her/him by the pastor.